otrama

Increase client capacity without increasing headcount.

We find where your team loses time, systemize the work, and automate the repetitive parts — so you can take on more clients without adding management and delivery overhead at the same rate.

Request a Capacity SnapshotSee how it works
  • Works with your existing tools
  • Human judgment stays human
  • Three workflows implemented first
Agency Capacity Snapshot
Capacity constraintReporting and account follow-up
01
Client reportingCollect, check, format, distribute
Human adds insight
02
Campaign monitoringWatch thresholds, flag exceptions
Human decides action
03
Client follow-upCapture decisions, prepare next steps
Human owns relationship

Our Experience Includes

  • Everest Group
  • Northeastern
  • ThreatModeler
  • Plant Based News
  • IdeaRocket
  • 40Q Agency
  • Ueno Bank
  • UPB
  • AIT
  • Kley
  • FoxComm
  • Radish Lab

Only 1 in 20 companies achieves AI value at scale.

Buying AI tools is easy. Turning them into more client capacity is not.

Source: BCG, The Widening AI Value Gap (2025)

The goal isn’t more AI. It’s more revenue.

Map the work. Fix the process. Automate the repetition.

  1. 01
    Map

    Find where time disappears

  2. 02
    Systemize

    Make the workflow explicit

  3. 03
    Automate

    Remove the repetitive pieces

Questions, answered.

Is Otrama right for our agency?

Otrama is designed for established performance and paid-media agencies with multiple active clients and recurring delivery work. It is most useful when reporting, monitoring, onboarding, account management, or handoffs are beginning to constrain growth. It is less useful for solo operators or teams without meaningful recurring workflows.

How do you decide which workflows to improve?

We look at how often the work repeats, the team time it consumes, the cost of mistakes or rework, its effect on client capacity, implementation effort, exceptions, and the human review it requires. The first workflows are the highest-value options that also prove feasible after mapping.

What if our processes are messy or undocumented?

That is common. We first make the real workflow explicit: the steps, owners, inputs, decisions, and exceptions. A messy process should be fixed before its repetition is automated; otherwise automation only makes the mess move faster.

Will we need to replace the tools our team already uses?

Usually not. We start with the project-management, reporting, communication, and advertising tools your team already uses. If a tool creates a real limitation, we explain the tradeoff before recommending a change.

We don’t know what to automate. Can you figure that out with us?

Yes. You do not need to arrive with a technical specification. Your team explains how the work actually happens; we map it, identify the repetitive and decision-heavy pieces, and recommend where automation, systemization, or a simpler process change makes the most sense.

We already use ChatGPT, Claude. How is this different?

Those can be useful building blocks, but general-purpose AI models like ChatGPT and Claude do not come with an understanding of your company. Otrama builds that context into the system: your workflows, tools, rules, decisions, and exceptions. The result is an implemented system designed around how your agency actually operates—not another generic chat window or isolated automation.

Scale the agency. Not the management burden.

Every new client should add more opportunity than overhead. Your Capacity Snapshot highlights where recurring delivery work may be making growth expensive — and which workflows are worth investigating before another hire becomes the default.

More client capacity without proportional operational overhead.